Accounting Flexibility and Reliability Finally Combined

An unlimited number of companies can be managed with a single CTRL/Finance license. A good place to start!

CTRL/Finance also supports the notion of "Intercompany Management", i.e. the ability to seamlessly integrate the accounts of different companies. An advanced accounting feature that sets CTRL/Finance apart from any entry-level accounting software.

Intercompany management allows the user to perform an accounting transaction from one company to another, automatically generating "Advance to" and "Due to" entries in each company involved. Combined with features designed with the "Intercompany" vision in mind, this feature meets specialized management needs such as:

• Management and production of consolidated financial statements taking into account the shareholdings and quotas of each company involved in the consolidation.
• Management by paying companies, enabling a parent company ("Holding") to be the company making disbursements for both suppliers and employee payrolls.
• With CTRL/Project, the possibility of centralized project management for global profitability analysis at all times, combined with a precise breakdown of project costs by company involved. A configuration that supports, for example, the management and realization of a project by a consortium of independent companies.
• The ability to define consolidation groups for rapid production of different financial consolidation views.

Finally, once configured in inter-company mode, all CTRL/Finance accounting tracking and analysis functions are available across all consolidated companies.

If rigidity in the presentation of your financial results is an issue, you've found the software that gives you the freedom you're looking for, thanks to exceptional definition flexibility in the chart of accounts, the cornerstone of your accounting and financial statements.

CTRL/Finance's chart of accounts offers numerous parameters per account, allowing you to fine-tune many details, both transactional and in terms of financial statement presentation.

You'll find, among other things, the possibility of grouping by master account for a streamlined presentation with drilling available, a presentation sequence that differs from the natural order of accounts, and the possibility of associating an account with an analysis group.

This highly configurable chart also forms the basis of your annual budgeting process, and three budget modes are available: current, revised and next period. CTRL/Finance supports a fiscal year of 12 or 13 accounting periods, plus a buffer period for the following year.

CTRL/Finance also offers the possibility of defining "Secondary Charters", a concept which can be used, for example, to set up financial statements by division or by profit center.

Finally, information (transactions, entries, etc.) can be analyzed directly from a given account. Combined with the dynamic filtering capabilities of the CTRL/Smigg platform, time savings are guaranteed.

We're living in an age of industry specialization, and while it's possible to integrate traditional accounting software with a majority of specialized software, more often than not, the limitations of integration severely curtail the ability to disaggregate and group information, automatically limiting your accounting efficiency and rapid financial analysis capabilities.

The reality is that not all accounting software is created equal. By seamlessly integrating with complementary specialized software such as CTRL/Project for project management, CTRL/Product for inventory management and CTRL/Clinic for healthcare management, when it comes to accounting designed and thought out for these fields of application, CTRL/Finance accounting software is completely in a class of its own!

Drawing on the exceptional flexibility of the accounting distribution concept behind the integration of any CTRL software with CTRL/Finance, your freedom to break down and group income and expenses by accounting item is literally ... infinite.

For example, if you want your accounting and financial statements to be done by project category, that's done. If you want your accounting and financial statements to be by product category, you've got it. If you'd like your accounting management and financial statements to be done by care category, that's done. So there you have it!

We're still looking for accounting software that can rival CTRL/Finance as a specialized ERP solution for project management or healthcare. Don't hesitate to bring us back down to earth by sending us your comments! :-) Alternatively, take advantage of this flexibility and turn it into a competitive and growth asset for your company.

The heart of your financial management is accurate financial statements, but, above all, financial statements that give you the analysis capabilities you need, when you need them.

Firstly, thanks to its integrated financial statement generator, CTRL/Finance lets you design different presentation and analysis formats based on specific information and decision-making needs. Each presentation format automatically proposes a summary presentation, with the option of drilling down to 3 levels depending on your chart of accounts configuration.

Each of your customized formats benefits from configurable visual indicators (colour and threshold) for rapid anomaly detection on any integrated variance analysis, whether dollar or percentage variances. For each presentation format, you can choose between budget/actual comparisons, current or previous periods, or cumulative.

If you use the concept of profit centers (branch, division, department, etc.), the financial analysis of each one is quickly available by simply selecting the profit center of your choice.

As a bonus, CTRL/Finance comes with a financial dashboard in MS Excel format for maximum freedom of financial analysis as required. This dashboard is preconfigured with basic income statement and balance sheet presentations, two ratio analysis presentations (e.g.: working capital) and a dynamic cash flow forecast simulator (e.g.: forecast of line of credit utilization during the year).

The integration of accounting data is seamless and, as you already know the flexibility of MS Excel, there's no need to tell you that your analysis possibilities are unlimited!

Rigorously managing and tracking the time and costs associated with your human resources is a winning strategy right from the start. Let's delegate time and attendance management to CTRL/File, and target the resulting payroll costs with CTRL/Finance.

Whether you're looking for a basic payroll system or a highly flexible payroll management system that can be adapted to the most specific of specialized contexts, CTRL/Finance is undoubtedly your best management partner.

First of all, CTRL/Finance offers you different working modes for timesheet and expense report entry:

• Centralized entry", where the administrative department takes full responsibility
• Decentralized entry" for entry by individual employees. In this mode, web and mobile data entry is available via the CTRL/File employee portal.
  In "external integration mode", for example, via a specialized time clock in a manufacturing context.

This input flexibility is complemented by a product architecture that meets the tax or regulatory requirements of specialized payrolls, for example:

• The full CCQ payroll required in the construction sector
• The "Employee-Supplier" payroll designed, for example, for business contexts employing a large number of self-employed workers (freelancers). The television and artistic production sector is a case in point.
• The "Employee-Employer" payroll, designed for the specific context of a company taking complete charge of its supplier's payroll. The fishing industry is another example.

The above set of possibilities is finally wrapped up by highly flexible configuration tools (e.g.: hours and rates configurator) that enable cost management to be refined with great precision, particularly in a project management context with CTRL/Project.

Are we forgetting anything? Yes, it goes without saying that each employee's payroll is deposited electronically (EDI) with his or her financial institution, and that his or her digital pay stub is available in his or her personal file for secure consultation at any time.

In the age of virtualization and teleworking, digital management of your communications with your business environment is now a necessity. Most of these communications may involve one or more digital documents, which you may want to reconcile with your files so that you can consult them later if necessary.

CTRL/Finance includes functionalities for associating one or more digital documents (invoices, letters, quotes, etc.) with any customer or supplier transaction, as well as an integrated viewer for fast, direct consultation within the software. For example, to view a supplier invoice during your monthly payables management process.

Of course, this digital document management feature is only an enhancement to all the current customer and supplier management functions available with CTRL/Finance.

On the customer side, for example, you'll find capabilities such as PDF account statement production, with the option of automated batch e-mailing to each targeted customer.

On the supplier side, CTRL/Finance offers batch payment functionality based on pre-defined criteria for each supplier, and a two-level digital payment approval (signature) mode can be activated. This same functionality also supports the separate and parallel management of multiple payment batches, an advanced feature highly prized in the context of CTRL/Project project management. Finally, your payment can be electronic ("EDI") and transmitted to your supplier's financial institution.

Switch to paperless management today!

Market globalization is no longer just around the corner...it's a reality. If your company does business on an international scale on a daily basis, multi-currency management is rapidly becoming an indispensable asset for accurate accounting and optimized profitability.

True to its reputation for flexibility, CTRL/Finance offers tripartite multi-currency accounting (e.g. Invoice / Payment / Bank Deposit) with automated management of provisions, exchange rate gains and losses at every stage of the transaction.

The number of currencies supported is unlimited, and the suggested exchange rate can be adjusted, as required, at each transaction accounting stage.

Thanks to the ability to control and define your customized accounting distribution, you can also determine the breakdown and positioning of provisions, exchange rate gains and losses as you wish in your financial statements.

Reading and analyzing your accounts has never been so quick. Don't let your international expansion projects be put at risk by limited accounting and financial management.

Do you ever need to quickly access additional information on a customer, supplier or employee file - information that's not stored in your accounting software?

If so, CTRL/Finance has the perfect companion to take your accounting management to the next level! It's our integrated CRM/XRM software, CTRL/File.

With CTRL/File, CTRL/Finance provides direct access to additional information managed by the CRM from the customer, supplier or employee file. No more need to pivot to another software.

The CTRL/Finance and CTRL/File duo also substantially enhances your accounting team's virtual communication capabilities with all the stakeholders who interact with your company. Sending notices, documents or any accounting message by e-mail to your customers, suppliers or employees has never been so quick and easy.

If you've never used CTRL/File before, it's well worth the detour!

Are you tired of analysis limitations, or of spending too much time tracking down the origin of an accounting anomaly? If you're feeling this way, chances are you're missing out on a feature that's as invisible as it is essential and not present in your current software: an integral transactional architecture that allows you to reconstitute an accounting situation at the date of your choice.

The multitude of accounting levers in this feature cannot be easily summed up, but let's just say that combined with a panoply of analysis reports, this transactional architecture can greatly speed up your search for accounting answers by reducing the volume of information to be analyzed.

And speaking of reports and analysis angles, the possibilities are numerous:

• When your analysis concerns several accounts simultaneously, transaction analysis reports represent the best approach, thanks to the flexibility of their selection criteria for refining the scope of the analysis. Moreover, the majority of summary reports offer interactive drill-down to enable you to view the details of a particular summary result.
• When the information you're looking for concerns a specific account, consulting the account's transaction history directly from the Chart of Accounts, Customer or Supplier account is the simplest way to go. Complete your interactive search with the CTRL/Smigg platform's dynamic filtering feature, and you'll quickly find the answer to your question.

Productivity at your fingertips!

CTRL/Finance naturally includes all the usual accounting journals for entering entries, and each can be analyzed separately if required.

The software includes an "Automatic entries" function, should you wish to automate certain recurring entries. This allows you to define the parameters of your automation, such as the validity period of the entry, the distribution of a global amount between several accounts, accounting references, etc.

An entry reversal function completes the accounting entry management panel, and can be applied to any entry origin.

The bank reconciliation functionality also allows you to make a one-off entry during your reconciliation process for outstanding items. This is a practical way of staying on top of your process, while still being able to enter additional entries, such as bank charges, exchange rate conversion adjustments, etc., which you only find out about when you receive your bank statement.

If you're using a specialized external accounting system, you can also integrate it into CTRL/Finance in two ways: by importing CSV files on a one-off basis, or interactively via the software's API.

Productivity gains across the board!