The Simple and User-Friendly Content Management System to Manage Your Website

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Functional Characteristics

Web management environment and architecture

CTRL/Web offers great flexibility when it comes to choosing the optimum approach to managing your Web content. Four components structure and compose your Web management environment:

  • "Page blocks and folders", which represent the overall architecture of your Web management system. Each block and its binders group together a set of pages that can be linked by a common work subject or by any other grouping criterion. A block can be inserted into a site menu as required, and the display of its detailed contents can be configured by folder or page. A folder is simply a sub-grouping of web pages within a block. The number of blocks and binders is unlimited. Any block and folder of pages can be opened or closed to create a streamlined, optimal view of your architecture at any time, similar to Windows® Explorer.
  • "Web Pages" represent the container of Web content displayed on your site. A Web page is made up of one or more content documents. The "Web Page" controls, among other things, the publication of its content.
  • "Web Documents" represent the raw Web content (text, photos, videos, forms, dynamic lists, etc.) that make up your site's Web pages. Any document can be shared by synchronization in different pages of your website to speed up generic information updates. For example, if you want to display your company's timetable on several pages of your site, creating a "Contact details and timetable" document, inserted on the pages of your choice, becomes an effective content management strategy, as any necessary modifications will only be made in one place, once, for repercussion throughout your site.
  • "Layout Templates", a key component of CTRL/Web, are the cornerstone of your website's graphical uniformity and stability, ensuring its consistent quality over time. Every graphic template is the result of a StyleSheet and an editing zone structure that can be adjusted and customized at any time. Assigning a template to a web page therefore automatically formats its content. Where in-house technical expertise is limited, CTRL/Web uses the concept of "template" to guarantee impeccable, consistent rendering of your website when frequent content updates are carried out by administrative staff.


  • When a page is created in one language, the structure required to accommodate its equivalent in the other languages defined for the website is automatically created. A simple option then allows you to transfer finalized basic content to a language of your choice, at the desired moment, to launch the translation process, which can then be carried out directly in CTRL/Web.
  • Management of information integrity between a reference page and its equivalents in other languages for certain content operations. For example, if a French content page is deleted and it has equivalents in English and Spanish, the software will offer the option of simultaneously deleting the equivalent pages in the other languages, to avoid a discrepancy in information between the different languages managed.


  • Simultaneous management of multiple websites in a single CTRL/Web. All your corporate group, branch or divisional websites can be managed individually, but centrally. A proven way to be productive in a wide-ranging Web management context.
  • A new page can be created from a copy of a page from another website also managed with CTRL/Web. Partial page content can also be copied from one site to another.


  • Any changes you make to your website remain in CTRL/Web until you activate global or partial publication of the modified information. At any time, you can preview a modified page before publishing it to the site.
  • Three publication modes: the "Global" approach for a complete update of your entire site on the Web, the "Page block" approach for updating pages contained in a selected page block, and the "Page" mode for publishing one page at a time.
  • A visual indicator displays the "Published", "Modified and unpublished" or "Deactivated" status of a page in navigation blocks and workbooks.
  • On publication, all page content and properties are updated, along with the sitemap ("XML Sitemap").


  • File manager for managing and viewing all images and files uploaded to the site. The interface displays the file name, upload date and weight, as well as an indication of whether or not the file is being used on the website. The interface also allows you to batch upload files and delete unused files.
  • Content purge utility to periodically purge information from a site. The utility is applied to documents and offers the option of moving them to one of two streams: "Archive", which automatically inserts a year selector on the page to offer possible consultation of archived documents, and "Warehouse", which removes the document from display and stores it in CTRL/Web for reactivation as required. Documents can be purged in batches by page or document by document.

Web content management and editing

The layout template applied to a page automatically formats its overall structure and content.

  • A layout template provides a structure based on editable zones, allowing you to predetermine the order and positioning of a page's various contents, including the definition of maximum graphic dimensions per zone. Each editable zone can also be associated with a specific graphic background.
  • CTRL/Web comes with simple templates that can be used as a starting point: "Standard Page" templates designed for the basic Web page, and a "Broadcast" template designed for a visual adapted to sending Web information by e-mail and optimal reading by current messaging software (Outlook, Thunderbird, Gmail, etc.). Thereafter, the number of templates is unlimited, and any presentation template can be customized to the specifications of a communications firm or independent designer for rapid integration into CTRL/Web via our design team.
  • Automatic insertion of a text zoom button available for the "Standard page" template.
  • Option for automatic insertion of a button to print the content viewed, available for the "Standard page" model. Printing takes advantage of the printers available in the site visitor's work environment.
  • Characteristics of a Web page document managed by the template concept: height and width of documents inserted in the page, presence or absence of a scroll bar in the document, specific possibilities for images inserted in page documents, e.g. display mode (adjust, center, stretch, mosaic, fill), application of a mask, formatting of borders and shading of its frame.
  • Any template integrated into a website is automatically associated with a style sheet, which can be modified and customized at any time via a simple, intuitive interface.


Every Web page is first associated with a presentation template that preconfigures its structure by editing zone and its presentation inherited from the template's style sheet. Documents associated with the desired Web content for each editable zone are then inserted into this framework.

  • No limitation on the number of pages for a website designed with CTRL/Web.
  • Three types of pages for different design and publication interactivity angles: the usual content pages (text, photos, videos, dynamic list, etc.), "Rubric" pages that play the role of a subject-based page folder and Web management architecture, "Hyperlink" pages allowing redirection to a file (PDF, Word®, Excel®, etc.), an external site or Web page, or an e-mail trigger.
  • A new page can be created by copying an existing page to speed up design. The copy is complete, also copying the associated template and the content of the copied page.
  • A web page can be quickly moved from one page block or folder to another simply by reassigning its properties to the desired master block or folder.
  • Each page has a number of properties, the most important of which are: order and title if displayed in a menu, main title displayed in the page, page name displayed in the URL (file name), the latter being a key element for optimizing the page's organic referencing (SEO), whether or not the page is displayed in the "sitemap" option (sitemap.xml), whether or not the page is displayed in a new browser tab, etc.
  • Ability to disable an existing page in the menu, disable a page from Google indexing or remove the page from the sitemap.
  • Table formatting, full-screen mode and visual aids can be added to text editing formatting.
  • A standard photo album feature, available in several templates, lets you quickly insert this type of visual and dynamic component into your website.
  • A standard "Slideshow" feature lets you quickly insert promotional carousels. The slideshow allows you to add several elements in sequence, corresponding to text, image, video (HTML5 support) or a "call to action" button.
  • The ability to create and insert a tooltip of additional information on any word or portion of text in a document, increasing the interactivity of your Web pages while presenting uncluttered content complemented by a "Tooltip" pane where needed.
  • Possibility of redirecting to a new page (301 redirect) when deleting or changing the URL of an existing page, so as not to lose its historical organic referencing (SEO). You can also redirect to a page formatted to your liking in the event of an inaccessible page (page 404).


A document is a set of textual and multimedia elements representing Web content (text, videos, images, etc.) that is inserted into an editable area of a Web page.

  • There is no limit to the number of documents on a Web page designed with CTRL/Web, and it is possible to copy an existing document from the same page or from another page to speed up content creation.
  • Each document has a title and a range of publication dates, if desired, for display on your website. For example, you can control the publication period of a news item for just a few weeks. Even if it is no longer displayed on the site after its publication end date, the document remains accessible in CTRL/Web. It can also be moved to an archive or warehouse to lighten the weight of a site and speed up publication of a page or the site as a whole.
  • Documents copied to different pages can be linked. By changing the content of a document, the linked documents will also be affected by the same modifications.
  • Documents can be added to a page at the beginning or end of the page, as you prefer. The choice depends on the context and approach of each user. By default, the document is added at the last position.
  • Each document can be moved by "drag & drop" to change the display order, or to change the document's editable zone in a Web page.
  • A document can be deactivated so that it is no longer displayed and published on the Web page of which it is a part. This feature makes it possible, for example, to work on additional content for a Web page without publishing it until it has been finalized. This option can be seen as a way of managing the "Draft" stage of a document.
  • In the case of multilingual management, each document is automatically added to the structure in the other languages of the managed site. There's also an option to quickly transfer a reference text to its equivalent document in another language, as a starting point if required.
  • Document date display format complies with ordinal number standards in both English and French versions.
  • The "Summary" option lets you display summary content for a streamlined presentation at a first reading level. This option is used to lighten the content of your site, so it's possible to proceed with a document summary at the first display level, allowing the visitor to consult the details of the content by clicking on the "Summary" zone. The "Summary" option offers a number of configuration options, including the possibility of displaying a different title, customizing the summary text and automatically providing a "Read more" hyperlink to direct visitors to the detailed document for consultation. Summary content can be displayed in three activation modes: "Popup" to open in a new window, "Drag & Drop" to open on the same page with a dynamic graphic effect, and "New Page" to open on a separate page in the browser.
  • It is possible to lock a document so that it is placed in the same editable area as other pages with the same page template.
  • Each document can be structured or divided into 12 columns of specific content. Each column can be configured with margins.
  • CTRL/Web's text editor is of the same type as Word®: font size and color, format and styles, etc. predetermined by the template applied.
  • "RSS Reader" component that can be inserted into any page and exploits your favorite internal RSS feed. The reader is highly configurable, allowing, among other things, filtering of RSS feed information according to a category of information, so that, if necessary, only relevant information is displayed, depending on the context of the page. The reader also lets you configure aspects such as the presentation format ("Thumbnail" or "Text"), in "Thumbnail" mode the number of thumbnails to be displayed per line, and the total number of RSS feed news items displayed by the reader. The final display also respects the publication date of each news item.
  • All file types can be linked: pdf, Excel®, zip, exe, PowerPoint®, text, etc. Each format is inserted in a standard format including: title, weight, icon and format type. It is also possible to insert the file content directly into the text content. Finally, it is possible to secure the indexing of certain files so that they are never indexed by search engines such as Google.
  • Possibility of inserting a list of files from a directory on your server via an FTP link. Files are displayed in table format, with a choice of the following columns: title, weight, icon, modification date, creation date and download button.
  • Images can be inserted in JPG, GIF and PNG formats. For each image, you can: add an alternative description for referencing (Alt) and a caption, associate a hyperlink (file, e-mail, site page or external site), define its margins and position in the text (adjust, center, stretch, mosaic, fill or none). It's also possible to apply special display masks, and define your own borders and shading. Finally, you can see whether an image is used in one or more other pages on the site.
  • Possibility of inserting videos in MP4 format with no weight limit. You can define height and width, automatic loading and playback, and add a start image.
  • Possibility of inserting separators to integrate separating lines and spaces that have been predefined by presentation templates.
  • Possibility of inserting a data form directly into a document to enable consultation or input of integrated data.
  • Possibility of integrating a display of geolocated data displayed on a Google map to show the corresponding locations.


  • Each page can be secured by a simple password or via a customized contact database, depending on your needs. When a visitor accesses a page, the software activates a login form to ask the visitor to identify himself. As the administrator of a secure content site, you can activate and deactivate access at any time. When a deactivated visitor attempts to log in, a specific message is displayed to inform them that their access has been revoked.
  • With CTRL/File, you can also manage access to information on a site according to an access level associated with contacts in a specific folder. This latter possibility could enable you, for example, to set up a document publication service on your site which only customers who have subscribed (customer file status) to your service would be able to access.


Application extensions are specialized components delivered with CTRL/Web that can be inserted into any document. They are dedicated to special content management needs.

  • The "Photo Album" extension lets you create photo collections, with the option of inserting them in the desired sections of your website. Three presentation modes are available: "Modal" mode, which opens the image in maximized size when clicked, "Scroll" mode, which displays the collection as a carousel, and "Gallery" mode, which displays the image collection as an assembly of tiles. Each image can be assigned an album order, a title, a descriptive text and a hyperlink if required.
  • The "Employment" extension lets you integrate an application form into the "Career" section of your website. The application form can be customized to suit your company's specific needs, and includes the option for the user to submit a resume document. The routing of received applications to the appropriate manager(s) is also configurable. Access to the work and consultation interface is secure and reserved for those responsible for managing applications.
  • The "Internal Search Engine" extension lets you integrate and offer a search engine applied specifically and uniquely to the content of your website. The engine is powered by the Solr engine, making it perfectly configurable to your needs. It is possible to index your entire site or just a specific section.

Organic indexing and SEO

In addition to relevant content, which must be densified specifically on the subject to be promoted, the scope of a CMS's indexing possibilities and parameters is the key to optimal positioning of a website in the first results of a Web search. CTRL/Web offers all the tools you need to optimize your site's organic indexing and search engine optimization ("SEO").

  • Enable or disable search engine indexing on a page-by-page basis.
  • Management of meta tags: "Title", "Description" and "Keywords". A visual color indicator lets you quickly see whether the length of each tag is insufficient, good or too long.
  • Possibility of integrating HTML and JavaScript code in the header of your web pages to optimize organic indexing by search engines such as Google, and analysis statistics such as those offered by Google Analytics.
  • Possibility of inserting "Open graph" tags for sharing web pages on social networks.

Distribution and batch communication with CTRL/File

Integration with CTRL/File propels your batch Web communications capabilities and visibility into high gear. However, CTRL/Web also comes with basic content distribution functionality.

  • CTRL/Web's broadcast module lets you create groups of mailings for batch sending. Any communication can be tested before final dispatch. The module provides information on the read status of the communication (e-mail), and it is possible to assign signatures for each recipient.
  • Every "Communication" page is designed and associated with a "Diffusion" template that can be customized to your image.
  • Any press release can be inserted into an "RSS" feed for dynamic integration into a website section via a highly configurable "RSS Reader". A distinctive feature of CTRL/Web that translates into a major efficiency boon for any communications manager or manager of multiple websites. Thanks to this feature, it is possible to centralize all corporate news in a single RSS feed, facilitating the coordination of publications, while at the same time being able to distribute different portions of this central RSS feed to different pages on different corporate websites.
  • All news releases can be profiled according to customizable release categories. When integrated into an "RSS" feed, the latter can be filtered to display only certain categories of press releases desired by the RSS reader.
  • The RSS reader respects the publication date defined and scheduled for each news item, making it possible to define and set up a calendar of automatic publications on given dates.
  • In the presence of CTRL/File, you can rely on a highly profiled database exploited by the software's powerful "Batch Communications" functionality, which allows you to define communication target groups, with no limit on numbers and great flexibility in terms of group inclusion criteria.
  • The added value and leverage of the seamless integration between CTRL/Web and CTRL/File is multi-faceted. For example, a preformatted HTML press release can be used directly in CTRL/Web according to a standard template, which can include a "Call To Action" button to enable a recipient of your communication to respond. For example, to enable a prospect who says he's interested in your offer to notify you that he'd like to receive more information or be contacted. In the latter case, a follow-up action (task) is then automatically created in their name and folder in CTRL/File and transferred to the person of your choice.
  • As the number of communication templates is unlimited in CTRL/Web, so are your possibilities for integrated, dynamic interaction with your business environment.

External application integrations

Boost your website's presence and interaction possibilities with available, seamless integrations with recognized application complements.

  • When you use a CTRL ERP management solution, all your CTRL data can be exploited and dynamically integrated into your website content and personalized web forms.
  • Possible integration with "Antidote®" spell-checking software to ensure optimal quality of your French content.
  • Possible integration with "PayPal" to enable the insertion of dynamic payment buttons on your pages and/or product or service sales forms (subscriptions, activity registrations, etc.). Setting up an e-commerce site for your company is supported by CTRL/Web.
  • Google Map integration for dynamic geolocation display of targeted data. The integration allows you to display a list of locations on a Google map, such as the location of your company or branches, the locations of your product distributors, the locations of your business partners, a list of product manufacturers, etc.
  • Depending on the capabilities of the Google component, CTRL/Web lets you define and configure the following user parameters: map type (satellite, plan, terrain, hybrid), initial zoom (1-World; 20-Building), marker type (alphabetical, numeric, none), initial displayed width and height, title and tooltip for each point displayed on the map, marker color for each point displayed.
  • Integration with Vigilance Santé Essentielle, a pharmacological reference in Quebec. Integration enables seamless connection to the secure Vigilance Santé Essentielle® site, with no need for user re-authentication.
  • ''Font Awesome" library can be integrated into the text editor to insert icons.
  • "Fontello" custom icon fonts can be integrated into the text editor to insert icons.

Custom data management

CTRL/Web lets you build a customized data architecture to meet your most demanding information management needs, without limitation. What's more, any custom data architecture can be seamlessly integrated with your CTRL ERP solution to extend the coverage of your CTRL management platform even further.

  • Create an unlimited number of custom data tables. Each data table created is accompanied by a basic edit form that can subsequently be configured for customized needs when integrated into a web page.
  • Among the flexibility available: display in table or thumbnail form, selection and order of specific fields (columns) to be presented, display or not of editing options (add, modify, delete), information entry format, fonts, 20 field types, possibility of links between tables, identification of mandatory fields, multilingual variant, identification and selection of exportable fields, etc.
  • This functionality enables you, for example, to create and manage a contact directory or a product catalog.
  • Report on your custom data configuration, giving you an overview of your custom table architecture at a glance. The same report can be used to export your custom data architecture for quick analysis, or to share it with an external party.
  • Create dynamic lists that can be inserted into your Web pages, and configure the display of specific data via customized filtering functionality.
  • Fast data sharing across multiple sites managed with CTRL/Web (multisite management required).


  • Configurable import utility for external data in "CSV" or "TXT" format, which can be set in "automatic" mode for execution at defined frequencies. Schedule the automatic execution of your imports according to the frequency of your choice (daily, weekly, on a specific day of the week, at a specific time, etc.).
  • Import groups. An import group corresponds to a set of targeted data tables. The number of import groups is unlimited. Import by group can be performed by manual selection, or as part of an automated process, import can be performed according to predefined criteria.
  • Additional import options include whether to delete existing data before importing, and whether to republish the site after import.
  • Import functionalities include the presence and consultation of technical trace files (logs) on the data import process.
  • Option and utility for batch export of customized data in "CSV" format.

Custom web form generator

  • A web form editor is available for designing customized forms that can be inserted into any section of your website. Any form can display information managed to internal custom data, allow temporary information entry or enable the collection of new information subsequently stored in a custom data table.
  • Any form designed with CTRL/Web can exploit data present and managed by other CTRL software.
  • Multiple forms can be designed and integrated in progressive stages. For example, the design of a survey form to be completed in successive stages.
  • Possibility of activating e-mail notification to your site administrator when a user adds or modifies data on your site via a form. For example, if they update their contact details or register for an activity.
  • Customize confirmation messages (display and e-mail) and notifications using merge variables that allow you to use the data in completed fields. For example, add dynamic display of the first and last name of the user who has completed a form.
  • Transactional" forms can be designed by integrating them with "PayPal", for example.

User and access rights management

  • Two visual CTRL/Web interface themes are available for each user.
  • Encrypted access code and password for each CTRL/Web user. In multi-site management, each user's access can be configured separately for each site. A "Master" access level enables a user to create additional users, and user access parameters can then be used to establish the functional rights of each user to key functions (creation, modification, deletion, referencing, publication, etc.).
  • User management on a CTRL/Web-designed website enables users to reset their password if they forget it, by means of a code sent to them by e-mail.
  • Interfaces and e-mails for password resets can be adapted to reflect the image of your site and/or company.
  • The level of security for password management has been reviewed and enhanced with encryption.
  • It is now possible to define a disconnection time (in minutes) after a user's inactivity on your website, when the latter is operating with secure access zones, i.e. zones that require a user code and password for access.
  • CTRL/Web can be accessed via a sub-site domain.
  • CTRL/Web contains a help menu to facilitate your use of the software. This includes a user guide, a Web support request, frequently asked questions and a list of new features.
  • CTRL/Web features an audit trail/log system to record all actions performed. In the event of technical problems, it becomes easier to know how to fix a situation.

Frequently Asked Questions


Whether it is to find a precise answer or general information, our Frequently Asked Questions provide an effective mean to understand in greater depth the operational management of your CTRL solution in order to maximize the benefits for your organization!

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