The Evolved Control Center of
Your Information management!  

Would you like to set up a high-performance communication channel and collaborative platform for each of your employees?

Look no further than CTRL/Files's Employee Web Portal, specifically designed to provide each of your employees with the functionalities essential to their day-to-day management, whether they work in the office, at home or in the field.

A one-stop shop seamlessly integrated with any other software in your CTRL ERP solution.

Management benefits include :

• Quick authentication by QR code (employee ID card);
• Personal agenda management;
• Integrated task and intervention management for sending work orders, for example;
• Time sheet management and entry with “Stopwatch” option;
• Expense statement management and entry, with the option of uploading and attaching digital supporting documents;
• Personal document management for secure exchange of confidential documents with each employee (e.g. pay stubs, tax slips, employment contracts, etc.);
• "Time-stamp” operating mode for simplified factory operation.

The module is designed with “Responsive” technology to adapt automatically to the physical device (PC, Tablet, Cellular) of your choice, Android or IOS. It also exploits and applies CNIL authentication security standards.

All too often neglected, the first element linked to the productivity of a workgroup is the quality of the information continually shared between all the players in a company.

Never has Saint-Exupéry's expression had so much meaning as in collaborative management: "The essential is invisible to our eyes". The quality of the information exchanged and shared within a company remains the key to the efficiency of any process, however well conceived and thought-out it may be.

CTRL/File tackles this issue head-on from the ground up, with its ability to set up a centralized corporate database that can cover a very high proportion, if not all, of your company's operational information needs, whatever their nature.

Through this fundamental centralization mechanism, and by making CTRL/File the hub of your internal and external communications, the volume of daily interactions on corporate information is automatically multiplied tenfold, so that the quality of information is automatically increased. In fact, the more people interact on the basis of the same reference information, the more this information is constantly validated and reconfirmed.

In other words: It's not possible to achieve optimal management of your business if your operational corporate information is scattered and dispersed across different software packages, from spreadsheets to e-mail management software. Fortunately, CTRL/File is here to solve this management problem.

In addition to becoming your information-sharing center, CTRL/File becomes the cornerstone of structured digital document management for any CTRL ERP solution.

Firstly, CTRL/File lets you choose and define the file types to be managed according to your business context (customers, suppliers, partners, marketing, etc.).

Then, by combining the notion of standardized and customizable "document types" (plans, purchase orders, invoices, etc.), CTRL/File lets you define and automate your digital document management according to the structure of your choice.

For example, you can opt for automatic classification starting with file type, then document type and ending with a subdivision by year. Or you can reverse this by starting with the year and then with the file type.

Consistently well organized digital documents for fast access at all times, whether generated by your CTRL management solution (internal) or external digital documents (PDFs, etc.) that you quickly file by "Drag & Drop" to CTRL/File.

Framed by adequate security management of your IT network, you can then define a structure that facilitates the rapid and secure sharing of the documents of your choice with a mobile team via cloud services such as "Google Drive®" or "OneDrive®".

The first simple principle to focus on to increase the productivity of a work team is to identify and eliminate any management activity that doesn't create real value for your business. This is the objective.

It's at the "how" level that CTRL/File's task and intervention management module comes into play and makes the difference. Based on classical operational theory, CTRL/Files's leverage as a catalyst for productivity is quickly apparent.

When deployed in a work team, intervention management gives each member an interactive window (list) of pending interventions under his or her name as the person responsible for the task. Each task can be accompanied by reference or complementary digital documents.

Through the simple mechanics of documenting, requesting information from another colleague and sharing the task until it is completely finished, CTRL/File becomes a tireless conveyor belt continually focused on optimum team efficiency.

Thanks to the CTRL/Smigg platform's powerful filtering capability, the folders and tasks viewed by each team member can be customized according to their respective role, while enabling the supervisor to know at all times the overall progress of tasks and the status of ongoing activities in the unit under his or her charge.

The CTRL/File planner is a formidable efficiency platform for optimizing the most precious part of your business: your available production and time capacity.

With its exceptional flexibility in adapting to the most demanding management contexts, the CTRL/File planner offers all the parameters needed to define the scope and time constraints of each of your resources, both human and material (specialized equipment).

The CTRL/File planner also offers the flexibility to create and combine different personalized notebooks (diversified and simultaneous views of different schedules) integrated to facilitate the management of work teams, atypical schedules or for a global view in the context of a central appointment system in multi-branch management.

The schedule of each of your resources can be modulated by periods of absence (unavailability for a piece of equipment) and periods of presence, which can even be assigned to a single possible activity with a fixed forced duration.

An availability search function enables rapid consultation of available slots for a given resource or for a group of resources (work team), with advanced interleaving criteria as required (order, sequence and delay).

An analysis and utilization report on the hourly capacity available to your teams enables you to know the status of the situation at all times, and make any necessary adjustments to ensure you optimize your workforce.

And of course, the CTRL/File calendar integrates and synchronizes with Outlook®, Teams® and Google Calendar® if you wish.

In a virtualized business world, your ability to communicate effectively with your ecosystem becomes a key element of your success.

But not all messages are dedicated to the same recipients, and the ability of your digital communications tool to target precisely, while automating the task, is undoubtedly a winning condition for fluid, high-performance communications.

To optimize your internal and external communications, CTRL/File offers four fundamental features:

• An unlimited number of contacts per folder, each with its own function type for targeting your communications;
• A folder profiling feature based on specific characteristics you define according to your management context. The number of these basic characteristics is unlimited, as is the number of characteristics attributable to a file;
• A batch communication function operating under the concept of "Target Groups", which represents a set of files corresponding to specific, well-defined criteria. These criteria are, among others, associated with the profiling characteristics of your choice. The number of target groups is unlimited, so you can predefine target groups associated with typical periodic communication needs (promotion, customer notice, account statement, etc.);
• Seamless integration with CTRL/Web to take the graphic presentation and effectiveness of your communications up a notch by being able to format your messages in "HTML" mode, include an integrated unsubscribe option to meet LCAP (Bill C-28) requirements, and the possibility of inserting a "Call To Action" type option for your recipient, unsubscribe or action fully retrieved and collated in follow-up (tasks) in CTRL/File.

When it comes to minimizing wasted time in the middle of the action, the accessibility and rapid retrieval of relevant reference information is a key factor in your productivity.

Thanks to its context-sensitive assistance functionality, CTRL/File can become a major asset for your work teams. Based on principles similar to those of search engines such as "Google®", but applied in the informational context of your company, this feature exploits the concept of information density to identify and suggest relevant solutions to frequently encountered situations.

Having first built up, and gradually enhanced, your corporate knowledge bank via the notion of "Business Rules", these are then exploited by the contextual assistance function integrated into CTRL/File's task and intervention management.

Following analysis of the basic information entered and associated with a task, CTRL/File can propose a list of possible solutions to the user, contextually, starting from the most relevant to the least relevant.

A simple, concrete example? An after-sales support team that can count on a knowledge bank constantly fed and nurtured by technical product designers to respond rapidly to your customers' support requests.

Integrated with a website designed with CTRL/Web, you can even offer online support in the usual "FAQ - Frequently Asked Questions" format.